ITP Show FAQ
- Production Calendar
- Caveats and Musts
- Who are the Show Producers?
- When do I need to sign up by?
- How are projects selected for the Show?
- Group Projects - what's required?
- How are equipment and space allocated?
- How many projects are there in the Show?
- Can I do a project off-floor?
- Will signage be provided?
- Can I submit my Thesis for the Show?
- Submission Deadline
- Projects Database Site
- Required Information
- Adding Equipment and Space
Everything you always wanted to know !
(and will be expected to have read)
The Spring Show takes place on:
Tuesday, May 16 and Wednesday, May 17
11AM-Midnight Floor Hours for setup (ER can keep open until 2AM, no later)
Before submitting your project for the Show, please consider these musts:
- You must meet the Production Deadlines outlined above
- You must show up for the mandatory Check-In Period
- You must stay after the Show closes on the last night to help in restoring the floor
- Be long on flexibility and organization and short on entitlement
- Maintain a sense of humor. No matter what happens, it'll be alright in the end
- Plan more time than you think you nee
- Keep contact with teachers and staff; things change quickly
- The show is an excellent opportunity to get user feedback from people who don’t share your background or assumptions. If possible, design your work to encourage unguided feedback from the audience. Use it wisely. Don’t disagree with visitors, take note of what they don’t understand or don’t respond to in your work.
- Get proper sleep, and nutrition
- Maintain concern for your fellow students, staff and faculty; we'll need each other's support to make the show work. The show is a privilege, not a right. Anyone exhibiting rude behavior during the show process may be removed from the show.
Projects in the show (TBD)
MAP HERE *Map is being updated as necessary
WHO ARE THE PRODUCERS OF THE SHOW?
WHEN DO I NEED TO SIGN UP BY?
Submissions begin on Monday, April 24. You must sign up through the online signup By 12PM NOON on Wednesday, May 3. At any time before this date you can fill in or modify the information about your project and your space and equipment needs. Be sure to associate it with the Spring Show 2017 venue. The equipment and space are not allotted on a first come, first serve basis but you might as well get it started early.
HOW ARE PROJECTS SELECTED FOR THE SHOW?
Space and equipment will be in high demand and it will not be possible to take all submissions, so projects are judged by the following criteria:
- Project is from a class in the current semester
- How well will the project show in this venue. Not too big (space), not too long (time), not too much equipment.
- How far along is the project, is it finished and ready for presentation?
- Video Demo URL - NOT NEW - Introduced last year
You must provide a 30-second video prior to the deadline on Wednesday, May 3rd that shows us what your project is and indicates the current state of it. Please show us the project in action. If it’s still under construction, give us a visual explanation of what the user will experience and evidence that you have the construction under control. You can edit the URL and swap out another video as you make progress, and we encourage you to put in a final video demonstration of the project in action once the website goes dynamic.
GROUP PROJECTS - WHAT'S REQUIRED? What is a point person?
I'm in a group project; who should sign up?
Your group must select a point-person to be the primary contact responsible for the show.
- answer all equipment and space questions
- sign up in the online signup, and
- stay with the project through the entire show
HOW MANY PROJECTS CAN I HAVE IN THE SHOW?
Every project should have ONLY ONE point person who is principally responsible for it. That means you will be with it all the way, all through the show, to demonstrate it, answer questions from guests, make sure it's working, and see to it that it's cleaned up at the end. You can't be point for two projects, so if you have two projects, make sure someone else in your group project has it as their main responsibility. Whoever that person is must know how to operate, explain, and fix (if needed) the project on their own.
If you are submitting a solo project to the show, you do so with the understanding that you will not be able to have any other solo projects in the show, nor act as point on any other group projects.
HOW ARE EQUIPMENT AND SPACE ALLOCATED?
- Equipment is dispensed from ITPs resources pulled from the labs, gallery and equipment room
- In general, you will need to supply your own computer for the project - ITP is in a better position to assist with peripherals like displays, projectors, speakers, Kinects, etc.
- If you have a special need and you want to communicate the need or problem, email the help desk at email@example.com -- Rob can let you know if what you need is feasible
- Equipment is allocated based on your project submission so make sure to add equipment and space requirements by clicking on add/edit equipment in the Projects Database - additional instructions down further
- Do not use the notes sections to itemize your equipment needs - use those areas for technical and setup notes to the producers
- If you are looking for staging space before the show please contact: firstname.lastname@example.org
HOW MANY PROJECTS ARE THERE IN THE SHOW?
As many as the floor can fit. Typically the floor can fit about 70 projects comfortably, 80 if we're stuffed to the gills.
I'VE GOT A PROJECT THAT I WANT TO PUT IN THE STAIRWELL/LOBBY/ROOF/MARS. WHAT DO I NEED TO DO?
The building management staff, who would make that decision, frowns on us putting projects in odd places. We can ask, but your chances are slim. Blocking the stairwells is illegal, for example, and putting things in the elevator blocks traffic and introduces a security risk. If you're planning anything off the floor, talk to the producing faculty before you start, at least one month in advance.
One place where projects are feasible is on the Waverly Street display screen on the corner of the building -- if your project utilizes this setup, please indicate this in the Student Notes of your submission!
WILL THERE BE SIGNS FOR THE PROJECTS?
We do generate signage for the Show. If you have additional posters or signage, please consider location and await space assignments first.
The signage will be located next to your project. It will be generated from the information you submit in the online signup, so make sure you fill it out in full in time!
You can Sign up for the Spring Show 2017 at any time before Noon on Monday, December 5th. This Projects DB Venue is currently CLOSED to new submissions until it OPENS on Monday, April 24th.
PROJECTS DATABASE SITE (WHERE YOU SIGN UP)
Sign up online. Click "Add a New Project" in sidebar. Fill out the fields listed below and associate your project with the venue: 'Spring Show 2017' venue. Once submitted, go back in and add space, equipment and imagery as described below.
You improve your project's chances with a complete submission entry. If you have problems email email@example.com These are the most important items:
- Required Fields (at time of submission):
- Elevator Pitch
- A short description of your project that gets the viewer's attention and makes them want to see more. About the length of a tweet, maybe two.
- Additional Information Needed (editable after initial submission):
- Attachments - Main Image
- Team Members, including Point
ADDING EQUIPMENT AND SPACE
- Equipment and Space
- Space and equipment assignments will be determined based on what is feasible and safe in a given area
- AFTER you submit your basic proposal, make sure to log back into the project profile and include as many details as possible regarding space and technical setup in the appropriate spaces, by associating space and equipment. This will guide and inform our layout of space assignments.
- You add these things by clicking on the links shown here (from the projects' profile page):
Screen shot showing where to add equipment and space information from Project Profile Page
- Installations requiring hanging or mounting equipment will be required to schedule a setup time with a tech staff member - these will be scheduled after the final list of projects in the show have been announced